Contributions of a central registry to monitor methadone treatment through the HEALing Communities Study

Katherine R. Marks; Jeffery Talbert; Lindsey R. Hammerslag; Michelle R. Lofwall; Laura C. Fanucchi; Holly Broce; Sharon L. Walsh

doi:10.5055/jom.2023.0801

Authors

Katherine R. Marks, PhD https://orcid.org/0000-0001-5936-7497
Jeffery Talbert, PhD https://orcid.org/0000-0002-4304-5167
Lindsey R. Hammerslag, PhD https://orcid.org/0000-0003-0750-6656
Michelle R. Lofwall, MD, DFASAM, DFAPA https://orcid.org/0000-0002-5911-0752
Laura C. Fanucchi, MD, MPH, FASAM https://orcid.org/0000-0003-0582-2399
Holly Broce, MHA
Sharon L. Walsh, PhD https://orcid.org/0000-0002-9722-5681

DOI:

https://doi.org/10.5055/jom.2023.0801

Keywords:

Helping to End Addiction Long-term, National Institutes of Health Helping to End Addiction Long-term Initiative, methadone, opioid use disorder, central registry

Abstract

Objective: To describe the process of establishing a Methadone Central Registry (MCR) as part of the HEALing (Helping to End Addiction Long-term^SM) Communities Study (HCS) and to support recommendations with evidence of its functionality relative to Medicaid claims data for monitoring utilization of methadone, an evidence-based treatment for opioid use disorder.

Design and participants: The manuscript authors were active participants in establishing the MCR and include representation from state government, Opioid Treatment Programs (OTPs), and HCS university partners. Secondary data were obtained from Kentucky's (KY's) MCR and Medicaid claims from July 2020 through June 2021. The functionality of data obtained from the MCR, as measured by data completeness and timeliness, is compared with Medicaid claims, the current standard.

Main outcomes: Central registry and Medicaid data were each aggregated statewide and at the HCS-KY county level. Dual levels of analysis were selected to inform stakeholders at the study and state levels. Descriptive statistics were calculated for the number of patients in methadone treatment.

Results: Statewide, the MCR provided a daily record of all individuals receiving methadone through an OTP within 72 hours. In contrast, Medicaid claims processing lagged 9 months and captured 57-62 percent of patients in the MCR.

Conclusions: Replacing a fax-based system, an MCR meets the converging need of providers, regulatory authorities, and researchers to monitor utilization, patient dual enrollment, and treatment outcomes. Implementation strategies included key stakeholder engagement, state partner leadership, training, and federal funding. Adoption of an MCR is recommended.

Author Biographies

Katherine R. Marks, PhD

Department of Behavioral Science, University of Kentucky College of Medicine, Lexington; Department for Behavioral Health, Developmental and Intellectual Disabilities, Cabinet for Health and Family Services, Frankfort, Kentucky

Jeffery Talbert, PhD

Division of Biomedical Informatics, University of Kentucky College of Medicine, Lexington, Kentucky

Lindsey R. Hammerslag, PhD

Division of Biomedical Informatics, University of Kentucky College of Medicine, Lexington, Kentucky

Michelle R. Lofwall, MD, DFASAM, DFAPA

Department of Behavioral Science; Department of Psychiatry; Center on Drug and Alcohol Research, University of Kentucky College of Medicine, Lexington, Kentucky

Laura C. Fanucchi, MD, MPH, FASAM

Center on Drug and Alcohol Research; Division of Infectious Diseases, University of Kentucky College of Medicine, Lexington, Kentucky

Holly Broce, MHA

Kentucky Association for the Treatment of Opioid Dependence, Frankfort, Kentucky; Pinnacle Treatment Centers KY-I, Inc., Mt. Laurel, New Jersey

Sharon L. Walsh, PhD

Department of Behavioral Science; Department of Psychiatry; Center on Drug and Alcohol Research; Department of Pharmacology; Department of Pharmaceutical Sciences, University of Kentucky College of Medicine, Lexington, Kentucky

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